In 2025, managing a homeowners association (HOA) requires more than just spreadsheets and endless email threads. HOA software has become a must-have tool for streamlining communication, tracking finances, and handling community needs efficiently.

With so many options on the market, finding the right software can feel overwhelming. That’s why we’ve compiled this list of the top 10 best HOA software solutions for 2025. Whether you’re managing a small community or a large complex, you’ll find a solution that fits your needs.

What is HOA Software?

HOA software helps homeowners’ associations (HOAs), board members, and property managers handle day-to-day tasks like:

• Collecting dues and managing budgets
• Communicating with residents
• Scheduling and tracking maintenance
• Generating reports and staying compliant with regulations

Using the right HOA software can save time, reduce errors, and improve community satisfaction, making it an essential tool for effective HOA management.

How to Find the Right HOA Software for Your Community

Choosing the right HOA software is essential for managing your community effectively. According to the City of Fishers’ Homeowners Association Guide, effective HOA management relies heavily on maintaining accurate records, transparent communication, and streamlined operations.

The right software can help achieve these goals by providing tools that simplify record-keeping, improve communication with residents, and streamline day-to-day tasks.

When evaluating your options, consider the following factors:

1. Core Features

A good HOA software should provide the following core features:

• Online Payments: Secure and easy payment collection for residents.
• Document Storage: Store and access important HOA documents like meeting minutes and community rules.
• Violation Management: Track and manage violations efficiently to ensure compliance.
• Owner Portal: Provides secure access to payments, documents, and community updates for residents.
• Expense Tracking: Keep an eye on expenses and budgets to stay on top of financials.
• Requests Management: Handle maintenance and service requests from residents with ease.
• Website: A custom website to enhance your HOA’s online presence and communication.

2. Pricing

When evaluating HOA software, pricing is a critical factor. Be sure to consider:

• Does the software offer a transparent pricing structure?
• Does the pricing align with your budget?
• Are there hidden costs for additional users or features?

3. User Feedback and Reviews

It’s essential to look at real-world reviews from other HOA managers. Feedback can help you understand the software’s usability, reliability, and any potential issues. Real user insights give you a better understanding of how well it performs in day-to-day operations.

4. Trial Periods and Free Plans

Before committing to a full purchase, take advantage of free trials or demos offered by software providers. This allows you to assess the software’s fit for your community management needs without any financial commitment.

By carefully evaluating these factors, you can select HOA software that simplifies operations, enhances communication, and helps you manage your community efficiently and effectively.

The Top 10 Best HOA Software in 2025

1. BaseHOA

BaseHOA is one of the best HOA management software solutions for 2025. Whether you’re managing a small residential community or a large-scale homeowners’ association, BaseHOA simplifies the entire process, allowing you to manage tasks efficiently from one platform.

Why BaseHOA is the Best Choice for HOA Management in 2025

BaseHOA is a premium, all-in-one HOA management solution designed to meet the needs of modern associations. It combines automation, financial tools, communication systems, and maintenance management into a user-friendly platform, making it the ideal choice for community managers and board members.

Biggest Advantage: BaseHOA offers unlimited units at no extra cost, making it the best choice for communities of any size. Whether your association has 10 units or 10,000, you’ll enjoy the same powerful tools without worrying about per-unit fees.

Key Features of BaseHOA

• Online Payments: Secure and easy payment collection for residents, ensuring timely dues payments and smooth financial transactions.
• Document Storage: Store and access important HOA documents securely in one central location, making it easy for board members and residents to retrieve them when needed.
• Violation Management: Track and manage violations efficiently, helping maintain community standards and ensuring compliance.
• Owner Portal: Provide residents with secure access to their payments, documents, and community updates, improving communication and transparency.
• Expense Tracking: Monitor expenses and budgets to keep your HOA’s finances in check, ensuring financial health and accuracy.
• Requests Management: Manage maintenance and service requests from residents, streamlining response times and improving overall satisfaction.
• Website: Custom website creation for your HOA’s online presence, giving your community a professional and accessible platform for important information.

BaseHOA Pros

• Unlimited Units: No matter the size of your HOA, you’ll enjoy the same low price with no restrictions.
• User-Friendly Interface: The platform is intuitive and easy to navigate, even for users with limited tech skills.
• Comprehensive Tools: From payment processing to violation tracking, BaseHOA provides everything you need in one platform.
• Scalable Solution: Perfect for both small neighborhoods and large communities.
• Reliable Customer Support: Get quick assistance from BaseHOA’s responsive support team whenever needed.

BaseHOA Cons

• Customization: Limited customization for very specific needs, though it covers most HOA requirements effectively.
• Pricing: Slightly higher than some basic options, but the features and support (specially the unlimited units) justify the cost.

BaseHOA Pricing & Plans

BaseHOA Reviews

2. Condo Control

Condo Control streamlines property management tasks with features like communication tools, maintenance tracking, and financial management. It’s designed for condominium and HOA properties, providing an all-in-one solution.

Key Features of Condo Control

• Online payments and document storage
• Maintenance tracking
• Visitor management
• Communication tools for residents

Condo Control Pros

• Easy to use
• Comprehensive features

Condo Control Cons

• Limited customization
• Some users report slow support response

Condo Control Pricing & Plans

Starting at $59/month. No free trial available.

3. Yardi Breeze

Yardi Breeze is a cloud-based property management platform designed for both residential and commercial properties. It offers a simplified, intuitive interface with features like payment tracking, expense management, and maintenance management.

Key Features of Yardi Breeze

• Online payments
• Expense tracking and financial reporting
• Maintenance management
• Resident portals for communication

Yardi Breeze Pros

• Easy-to-use interface
• Comprehensive management features

Yardi Breeze Cons

• Limited customization options
• Can be expensive for smaller associations

Yardi Breeze Pricing & Plans

Pricing varies based on needs. No free trial information available.

4. Easy HOA

Easy HOA is an affordable HOA software solution for small to mid-sized communities that need essential HOA management tools like payment processing, document storage, and budget tracking.

Key Features of Easy HOA

• Online payments
• Document storage
• Expense and budget tracking
• Resident portals

Easy HOA Pros

• Affordable pricing
• Easy-to-use interface

Easy HOA Cons

• Limited advanced features
• Not suitable for large communities

Easy HOA Pricing & Plans

Starts at $10/month. Free demo available.

5. HOA Start

HOA Start is a straightforward HOA software designed for small to mid-sized communities. It offers tools like online payments, maintenance tracking, and resident portals.

Key Features of HOA Start

• Online payments
• Document storage
• Maintenance tracking
• Resident portal for communication

HOA Start Pros

• Mobile app for easy management
• Affordable

HOA Start Cons

• Limited features for large communities
• Some bugs in the interface

HOA Start Pricing & Plans

Pricing varies. Free trial available.

6. Vantaca

Vantaca is an HOA software that focuses on financial management and fee collection. It provides accounting tools and maintenance tracking for HOA managers.

Key Features of Vantaca

• Financial management
• Fee collection
• Maintenance tracking
• Online payment processing

Vantaca Pros

• Strong accounting tools
• Great for larger communities

Vantaca Cons

• Higher price point
• Interface can be difficult to navigate for new users

Vantaca Pricing & Plans

Pricing varies based on community needs. No free trial available but you can request them a demo.

7. AppFolio

AppFolio is a comprehensive property management software offering tools for HOA management, including financial tracking, online payments, and tenant communication.

Key Features of AppFolio

• Online payments
• Financial reporting
• Maintenance tracking
• Resident portals

AppFolio Pros

• Comprehensive features
• Easy-to-use interface

AppFolio Cons

• Expensive for small communities
• Limited customization options

AppFolio Pricing & Plans

Pricing starts at $1.25/unit/month. Free demo available.

8. Buildium

Buildium is a powerful property management tool that offers solutions for both residential and HOA management, including maintenance management, online payments, and accounting tools.

Key Features of Buildium

• Online payments
• Maintenance management
• Accounting and financial tracking
• Document storage

Buildium Pros

• Strong financial reporting
• Comprehensive feature set

Buildium Cons

• High price for smaller communities
• Limited customization

Buildium Pricing & Plans

Starts at $50/month. Free trial available.

9. TownSq

TownSq is a user-friendly HOA management software designed to enhance communication, streamline payments, and simplify maintenance requests for residents.

Key Features of TownSq

• Online payments
• Maintenance tracking
• Communication tools for residents
• Community event management

TownSq Pros

• Easy-to-navigate interface
• Good customer support

TownSq Cons

• Limited accounting tools
• Features can be too basic for large communities

TownSq Pricing & Plans

Pricing starts at $29/month. No free trial available but you can schedule them a demo.

10. Rentec Direct

Rentec Direct offers an affordable HOA software with features such as accounting, online payments, and maintenance management for smaller communities.

Key Features of Rentec Direct

• Online payments
• Financial management
• Maintenance tracking
• Document storage

Rentec Direct Pros

• Budget-friendly
• Comprehensive accounting tools

Rentec Direct Cons

• Interface can be difficult to navigate
• Limited features for larger communities

Rentec Direct Pricing & Plans

Starts at $35/month. No free trial available.

Start Managing Your HOA with BaseHOA Today

Running an HOA comes with its own set of challenges. From collecting payments to managing maintenance requests and keeping everything organized, it can feel like you’re running a never ending marathon. But it doesn’t have to be that way.

That’s where BaseHOA comes in.

BaseHOA makes managing your community easier by bringing everything into one simple platform. Whether you’re handling payments, storing important documents, or keeping residents up to date, BaseHOA helps streamline the process so you can focus on what matters most: your community.

Don’t let complex systems slow you down. BaseHOA is designed to be intuitive, so even those with limited tech experience can use it with ease. It’s the perfect solution for communities of any size, giving you the tools you need to stay on top of everything.

Try BaseHOA today and take advantage of our 14-day free trial and see how much easier managing your HOA can be!